Once added and active, the footer will be appended to each email sent ( Figure C). At the bottom of the screen, select Save. When finished, select Add Setting (or Save).Ĩ. Optional: Check the box in the Options section to also “Append the footer to messages being sent within your organization.” For example, this may be appropriate when you use the appended footer to emphasize messages that you want to reinforce both externally and internally.ħ. If you select the optional checkbox, the footer will also be appended to every internal email message, as well.Ħ. You may adjust both the background and/or foreground colors, font, and font size, in addition to a variety of text controls (e.g., bold, italics, alignment, links, and so on).įigure B Enter the information you want appended to every email message. On the Add Setting screen, enter the information you want appended to all external messages ( Figure B). Enter a brief description of the footer contents.ĥ. Note: If a footer has previously been configured, select either Edit or Add Another.įigure A A Google Workspace administrator may configure organizational Append Footer options within the Gmail advanced settings compliance section of the Admin console.Ĥ. Select the Configure button that the system displays to the right, as shown in Figure A. Scroll down to the Compliance section and place your cursor or tap over the “Append footer: Set up outbound footer text for legal compliance, informational, or promotional requirements” text.According to Google’s help pages, some people may need to choose Apps | Google Workspace | Gmail | Compliance. Choose Apps | Google Workspace | Gmail | Advanced Settings.Sign in to the Google Workspace Admin console at.SEE: Google Sheets: Tips and tricks (TechRepublic download) How to configure the Google Workspace Append Footer setting The system automatically appends the administrative footer to the end of emails. Of course, people may still use individual Gmail signatures. This eliminates the need to individually rely on people to modify signature settings. However, an administrator for an organization that uses Google Workspace may configure a footer to be applied to every Gmail sent from anyone in the organization. For example, the marketing team for one organization I worked with would send out a key phrase, message, or link each month, along with a request for each person to take a few minutes to update their email signature. Too often, though, organizations ask each person to update email account signatures individually. What's hot at TechRepublicĬhatGPT cheat sheet: Complete guide for 2023Ħ best alternatives for 2023 (Free & Paid)ĬhatGPT is the fastest-growing area of interest for professional learners, Udemy reports In many places, the legal enforceability of these signature disclaimers is questionable, at best. Of course, signatures sometimes include lots of legalese, with disclaimers that instruct anyone who is not the intended recipient to ignore the information and delete the email. For organizations that serve nearby customers such as restaurants, groceries, barber shops/salons, hardware stores, cultural sites, government offices, etc., an email signature might include the most essential piece of data: Current business hours. No need to plead for people to update your signature-instead, work with your Google Workspace admin to append a footer to every message.Īn email signature can convey all sorts of information, such as a phone number, address, and website or social media links. You can get the code & instruction on how to deploy the extension in your domain with your own brand logo.How to set a Gmail signature for your organization Note: If you want to apply a custom logo to an OU (organisation unit) in Google Workspace, please contact us. Note: Google Workspace is the new Google name G Suite. You want to reset the main brand logo to the default Google Workspace logo The brands are organised in the directory via Organisation Units (OU) or Google Groups The main brand of the company is being used in Google Workspace You have a Google Workspace domain with a custom domain logo This extension is intended for the following use case: The extension also removes your custom Google Workspace domain logo from the print function in Gmail. Your custom uploaded Google Workspace domain logo will be replaced by a default Google logo. This extension shows that you can circumvent that Google limitation. Within Google Workspace domains, you can have use only 1 logo. This Google Chrome extension replaces the Google Workspace domain logo in the top right corner with a default Google logo.
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